Protect rent, deposits and operating reserves with separated accounts and evidence-led reporting.
A dashboard is not a bank reconciliation
The management agreement should identify where guest receipts, tenant deposits and owner reserves are held, whose name is on each account and who can approve payments. Avoid mixing owner funds with the manager's operating cash.
Require a monthly opening balance, receipts, itemised payments, fees, refunds, transfers and closing balance matched to bank evidence. Set approval limits, supporting-document rules, related-party disclosure and a prompt handover process when management ends.
Use the management KPI guide, security-deposit guide, operating reserve guide and management service.
Next step
Phuket Stay Pro can set up transparent owner reporting and controlled payment approvals.
Fact check
Banking, accounting, tax, deposit and licensing duties depend on the operating model and current rules. Obtain transaction-specific accounting and legal advice.
Assess management for your condo or villa
Compare the scope, costs and rental plan for your property. Share its location, bedrooms, condition and any dates reserved for your own use.